The following is a check list of the required support documentation necessary for the approval of QI and Professional Development reimbursement requests in Sugar. The Colorado Department of Early Childhood requires Council Quality Navigators and Grant Leads to review the following documents before approval of Quality Improvement or Professional development Reimbursement Requests in the SugarCRM system.  This information needs to be submitted by the provider creating the QI or PD request (via their ecConnect online portal at https://support.ecconnectcolorado.org/support/home) if they are requesting to purchase approved materials or PD with their credit card or a check and would like a reimbursement. If any of the items required (as listed on this checklist) are missing from the request, you should not process the reimbursement!  Please read this list carefully to ensure you have all necessary documentation.

 

Reimbursements may take up to 60 business days, and Councils are unable to reimburse for taxes paid.


** Bonus Tip: A PDF of this information that you can share with providers is attached below as well.**


 


Proof of Payment
    

  • Completed Reimbursement Request in ecConnect

AND

  •  An itemized receipt or registration showing payment made and the method of payment.
     

If the receipt shows payment by Credit Card and includes the last four digits of the Credit Card used, we require:

  • A copy of the front of the Credit Card (all numbers but the last four should be blocked out).
  •  The last four numbers of the credit card must match the last four numbers of the card used for payment as listed on the receipt. 
  • As an alternate to the copy of the actual credit card, you may submit copy of the credit card statement.

 

The Statement must include the following:

  • The last four digits of the credit card as listed on the receipt (all numbers but the last four should be blocked out).
  • The name (printed by the bank/creditor on the statement) of the person and program to whom the credit card belongs.
  • The posted transaction showing the charge to be reimbursed
  • All other information should be blocked out.   

 

 If the receipt shows payment by Check, we require:

  •  A copy of the cancelled check, documenting payment and payee.
  • As an alternate to the copy of the cancelled check, you may submit a copy of the bank statement.

 

 The Statement must include the following:

  •  The name (printed by the bank on the statement) of the person and program to whom the account belongs.
  • The posted transaction showing the payment to be reimbursed.